Saturday, 2 April 2016

5 top Fleet tips for growing businesses from Zip! Fleet Consultancy

If your business has grown from an initial one man band enterprise to a thriving company, you may be falling short on your businesses fleet compliance. Here are 5 tips from Zip! Fleet Consultancy to help.
  1. Have a clear fleet policy for staff to follow
Too many small businesses that are growing quickly do not have the time or expertise to put a solid fleet policy in place, one that is easy for staff to follow, whilst also being easy to enforce. As your business grows, so do the obligations you have to protect your workforce. No one likes to think the worst, but if the worst does arise, you want to have the reassurance you have put all the necessary measures in place to protect that employee.
  1. Lease or purchase fleet appropriate to your business activity
Vehicle procurement can be a minefield, and one that is littered with numerous traps. You know your business activity better than anyone – so be sure in your mind the best vehicle for you or your staff to undertake their roles, whilst also giving best value for your business. Be clear on whole life costs (i.e. what is the vehicle going to cost over its life cycle) in relation to depreciation, fuel, servicing and maintenance, tyres, insurance, tax and sale revenues. Do you want to improve your green credentials? If so are you considering CO2, NOX, hybrid/electric vehicles? In short don’t be seduced by a badge, be shrewd in your purchasing.
  1. Ensure your staff are driving legally
This ties in closely with point 1, but mechanisms need to be put in place so that you have confidence any staff driving on company business are legal. Licence checking has been made considerably easier since the system has moved online – but there are still too many businesses not taking this seriously enough and placing far too much trust in the integrity of employee's. You need to keep in mind that business journeys relate to any journey undertaken for business activities, this can be in a company van, car, hire car, company car or the employees on vehicle. Be careful not to overlook the obvious.
  1. Don’t go overboard on extras
Once you have procured the vehicle to represent your company, remember to make sure you are not then drawn into purchasing unnecessary extras. You of course have an obligation to make sure your employees safety and wellbeing are taken seriously, but don’t be seduced into items which add no value to your business, only to your bottom line. Remember point 2 – how much is this vehicle going to cost me over its life cycle, and what worth am I going to get out of it.
  1. Robust and cost effective motor insurance policy
Be sure to do your calculations regarding a motor insurance policy for your fleet. Don’t be afraid to enlist the help of the experts to do the donkey work for you – brokers may offer a small initial outlay but that may save you a considerable amount down the line. Look at all avenues when it comes to your policy, don’t just assume that fully comprehensive cover is the safest bet. Do some analysis on your accident statistics and work out what you are paying on end of life costs for your fleet. Are you incurring significant charges on the return of your vehicles to the leasing company, or are you seeing a drop in sale prices at auction day? Don’t be flippant about this; a good insurance policy could save you significant amounts of time and money.
For more advice on the subjects discussed above, please contact us at or visit our website